Last updated: 24 September 2026

Orion Prospect Limited (“Orion Prospect”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, enquire about our services, or work with us as a candidate, agent, host company or employer.

We process personal data in accordance with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Orion Prospect Limited provides work placement and related services in the United Kingdom.

Company name: Orion Prospect Limited
Company number: 13763280
Address: 42 Birch Tree Avenue, West Wickham, BR4 9EJ, United Kingdom
Email: info@orionprospect.co.uk
Website: www.orionprospect.co.uk

Orion Prospect Limited is the data controller responsible for personal information processed in connection with our services and this website.

2. Information We May Collect

Depending on how you interact with us, we may collect personal information including:

• Your name
• Email address
• Telephone number
• Postal address
• Information submitted through our website contact forms
• Information relating to your education, qualifications, skills and work experience
• CV and employment-related information where relevant
• Information required to arrange or administer work placements
• Information provided by agents, host companies or employers
• Correspondence between you and Orion Prospect
• Information required for quotations, invoices, contracts or administration
• Technical information about how you use our website, such as browser, device and website usage information

We only collect information that is reasonably necessary for the purposes for which it is being processed.

3. How We Use Your Information

We may use your personal information to:

• Respond to enquiries and requests
• Provide information about our services
• Assess and administer work placement opportunities
• Match candidates with suitable host companies or employers
• Communicate with candidates, agents, host companies and employers
• Administer agreements and services
• Prepare quotations and invoices where applicable
• Maintain appropriate business and administrative records
• Improve our website and services
• Meet our legal, regulatory and contractual obligations
• Protect our business, website and users from misuse or security threats

Where appropriate, we may also contact you about relevant services or opportunities where you have consented to this or where we are otherwise permitted to do so by law.

4. Our Lawful Basis for Processing

Under UK data protection law, we must have a lawful basis for processing your personal information.

Depending on the circumstances, we may rely on:

Contract – where processing is necessary to provide services you have requested or to take steps before entering into an agreement.

Legitimate interests – where processing is necessary for the legitimate operation and administration of our business and services, provided those interests are not overridden by your rights and interests.

Consent – where you have given us clear permission to use your information for a particular purpose.

Legal obligation – where we need to process information to comply with a legal or regulatory requirement.

5. Candidates and Work Placements

Where you enquire about or participate in a work placement, we may process information necessary to assess your suitability and arrange or administer the placement.

Where necessary for this purpose, relevant information may be shared with prospective or confirmed host companies, employers, agents or other organisations involved in arranging your placement.

We will only share information that is reasonably necessary for the relevant purpose.

6. Agents, Host Companies and Employers

If you work with Orion Prospect as an agent, host company or employer, we may collect and process contact and business information relating to you and your organisation.

We use this information to communicate with you, arrange placements, administer our working relationship and provide our services.

7. Sharing Your Personal Information

We do not sell your personal information.

We may share personal information where necessary with:

• Host companies or employers involved in candidate placements
• Agents involved in arranging or supporting placements
• Professional advisers and service providers
• IT, website, hosting and communications service providers
• Payment, accounting or administrative service providers where applicable
• Government, regulatory or law-enforcement authorities where required by law

Where third parties process personal information on our behalf, we take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection requirements.

8. International Data Transfers

Because Orion Prospect works with international candidates and agents, personal information may in some circumstances be shared with organisations or individuals outside the United Kingdom.

Some of our technology or service providers may also process information outside the UK.

Where personal information is transferred internationally, we take appropriate steps to ensure that it is protected in accordance with applicable UK data protection law.

9. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including to provide our services and meet legal, accounting, contractual and regulatory requirements.

Retention periods may vary depending on the type of information and the nature of our relationship with you.

When personal information is no longer required, we will securely delete or anonymise it where appropriate.

10. Cookies and Website Analytics

Our website may use cookies and similar technologies to enable essential website functions, remember user preferences, maintain security and understand how visitors use our website.

We may use analytics services, including Google Analytics, to help us understand website traffic and usage and improve our website.

Where consent is required for non-essential cookies or similar technologies, these will only be used in accordance with your cookie preferences.

You can manage your cookie preferences using the cookie settings available on our website.

11. Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

12. Your Data Protection Rights

Depending on the circumstances, UK data protection law gives you rights in relation to your personal information. These may include the right to:

• Request access to the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your personal information in certain circumstances
• Ask us to restrict the processing of your information
• Object to certain types of processing
• Request the transfer of your information in certain circumstances
• Withdraw your consent at any time where processing is based on consent

These rights are subject to certain legal conditions and exemptions.

To exercise any of these rights, please contact us at info@orionprospect.co.uk.

13. Marketing Communications

Where we send marketing communications based on your consent, you can withdraw your consent at any time.

You may ask us to stop sending marketing communications by contacting info@orionprospect.co.uk or by using any unsubscribe option provided in the communication.

14. External Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices, security or content of external websites. We recommend reviewing the privacy information provided by those websites before submitting personal information to them.

15. Complaints

If you have concerns about how we use your personal information, please contact us first so that we have an opportunity to address your concerns.

You also have the right to make a complaint to the UK Information Commissioner’s Office (ICO), the UK supervisory authority for data protection.

Information Commissioner’s Office (ICO)

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website or legal requirements.

The latest version will be published on this page and the “Last updated” date will be revised accordingly.

17. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

Orion Prospect Limited
42 Birch Tree Avenue
West Wickham
BR4 9EJ
United Kingdom

Email: info@orionprospect.co.uk